Common documents at a closing
Real estate and mortgage files frequently need sworn declarations (for example, identity or residency declarations), statutory declarations about the property or the parties, and certified copies of identification or corporate records. Your lawyer’s office will usually tell you exactly which ones your file requires.
What can be done online
Sworn declarations and affidavits can often be commissioned online by video where the document qualifies. Certified true copies of originals usually cannot, because the professional needs to see the original — so plan an in-person step for those.
Watch the timeline
Closings run on fixed dates. If a document needs an original examined in person, or needs to be couriered in wet-ink, build that into your schedule rather than leaving it to the closing day. Booking the in-person step early avoids a last-minute scramble.
Corporate parties
If a company is buying, selling or borrowing, expect to certify corporate records — articles, resolutions or a certificate of status — and to have an authorized signing officer swear declarations. Bring proof of signing authority to the appointment.
Coordinating with your lawyer
This is document commissioning, not legal advice on the transaction. Your real estate lawyer remains responsible for the closing itself; we complete the sworn and certified documents their file needs. When in doubt about which document is required, ask your lawyer’s office first.
General information only — not legal advice. Requirements depend on your document and the institution receiving it; we confirm what applies before you book.